S-155: Senior Clerk
Post N° S-155/ Ref. No 2025_00056
JOB DESCRIPTION - please click here
- Assisting in executing L-coded Buyer activities such as executing relevant contract administration, preparing Purchase Orders (POs) against the appropriate Outline Agreements (OAs) and stand-alone POs, and handling other related technical contractual matters.
- Processing requisitions and Service Notifications (SNs) and taking necessary supply or maintenance actions in order to meet the requirements in a timely and cost effective manner.
- Assisting in creating and processing Purchase Requisitions (PRs), material and service master data in the Agency’s enterprise software (SAP) for operational material and executing other administrative related transactions, as required.
- Reviewing contractor invoices and supporting documents for compliance with contractual, logistics and technical requirements prior to certification.
- Validating support services provided by contractors and reviewing technical specifications of contractor invoices and support documentation to ensure compliance with the guidelines stated in technical requirements.
- Evaluating customers' follow-up to ensure proper processing.
- Assisting in the development and provision of forecasts and cost projections for future requirements.
- Processing the customers and/or suppliers Discrepancy Reports (DRs)
WHAT DO WE OFFER?
- Multicultural environment
- Initial three year contract with competitive monthly tax-free salary (subject to Article 19 of the Ottawa agreement on exemption of Taxation)
- Additional benefits for expatriate staff including expatriation and education allowances (where applicable) and additional home leave
- Excellent health coverage
- Great work/life balance
- Generous annual leave of 30 days plus official holidays
- Pension Scheme
POST DETAILS
All candidates (internal and external) should refer to the FAQs before applying.
NSPA internal candidates must submit additionally their latest completed performance report.
NSPA staff members of the same grade can submit a transfer request till 11 August 2025.
Applications sent via e-mail will be automatically rejected.
All application deadlines are based on the Central European Time (CET) zone.
IMPORTANT NOTES
Qualified redundant NATO civilian candidates of the same grade will be considered in priority.
Interviews are expected to be held approximately six weeks after the application closing date. The Talent Acquisition and Development Office shall let you know in due course the outcome of the screening process.
Moreover, due to the broad interest in NSPA and the large number of potential candidates, telephone or email enquiries cannot be dealt with.
The Agency would appreciate it if addressee countries could provide their support by submitting candidates whose security clearance can be effected (or confirmed) rapidly and who could report for duty as soon as possible after selection.
- Basic monthly salary: EUR 3 586.64, tax free.
- This post is deployable. The incumbent of this post may be required to deploy or may be assigned to a remote location, to perform duties (inside or outside a theatre/deployment location) in support of Council approved operations/missions or in support of national or multinational operations/missions authorised by the Agency Supervisory Board of NSPO
All candidates (internal and external) should refer to the FAQs before applying.
NSPA internal candidates must submit additionally their latest completed performance report.
NSPA staff members of the same grade can submit a transfer request till 11 August 2025.
Applications sent via e-mail will be automatically rejected.
All application deadlines are based on the Central European Time (CET) zone.
IMPORTANT NOTES
Qualified redundant NATO civilian candidates of the same grade will be considered in priority.
Interviews are expected to be held approximately six weeks after the application closing date. The Talent Acquisition and Development Office shall let you know in due course the outcome of the screening process.
Moreover, due to the broad interest in NSPA and the large number of potential candidates, telephone or email enquiries cannot be dealt with.
The Agency would appreciate it if addressee countries could provide their support by submitting candidates whose security clearance can be effected (or confirmed) rapidly and who could report for duty as soon as possible after selection.
NSPA as an employer values diverse backgrounds and perspectives and is committed to recruiting and retaining a diverse and talented workforce. NSPA welcomes applications of nationals from all Member States and strongly encourages women to apply.
EMPLOYMENT STATUS REQUIREMENT FOR CURRENT MILITARY OR ADMINISTRATION POST HOLDERS:
Please note that if you currently hold a military or administration post, you will be required to decide, in accordance with your national authorities' regulations, whether to retire or resign from your post, or apply for special leave from your national authorities. If you are invited to a preliminary interview, you will be asked to indicate your preference at that time as well.
EMPLOYMENT STATUS REQUIREMENT FOR CURRENT MILITARY OR ADMINISTRATION POST HOLDERS:
Please note that if you currently hold a military or administration post, you will be required to decide, in accordance with your national authorities' regulations, whether to retire or resign from your post, or apply for special leave from your national authorities. If you are invited to a preliminary interview, you will be asked to indicate your preference at that time as well.
IMPORTANT NOTE:
Your application should be submitted in one go and you will not be able to modify your data once submitted.
Share in your network
Position Number: S-155
Ref. No.: 2025_00056
Position category: Logistics
Grade: NATO grade 8:B3
Minimum educational level: Full secondary school
Duty location: Taranto, Italy
Who can apply?: NATO Civilian Staff and external candidates who are nationals of a NATO member country are invited to apply.
Deadline: 25 August 2025
Vacancy status: Receiving applications until deadline
