PF-2: Procurement Officer FMS (POOL)
Post N° PF-2 / Ref. No 2025_00201
JOB DESCRIPTION - please click here
- Bachelor’s level qualification from a nationally recognised/certified University in a related discipline and 2 years' post-related experience. Alternatively, the lack of a Bachelor’s level qualification may be compensated by the demonstration of a candidate’s particular abilities or experience that is/are of interest to the Agency, and include at least 6 years' extensive and progressive expertise in duties related to the function of the post.
- Demonstrated experience with contract operations in an organisation of at least 100 professionals.
- Ability to work with minimum supervision under professional pressure.
- Ability to develop resourceful and effective solutions to problems (including personnel), focus on team performance goals and track metrics to measure performance improvements.
- Demonstrated ability and experience in creating and developing diverse, inclusive and high performing teams through the application of inclusive leadership principles and practice.
- Proven ability to interact with the US Authorities on high value and complex FMS cases.
- Ability to facilitate/present persuasively and negotiate effectively to achieve desired outcomes.
- Very good analytical, writing, communication skills and the ability to conduct complex operational, compliance and performance assessments.
- Sound digital literacy with demonstrated experience in using office automation systems and software applications, e.g. Microsoft Office Suite (Word, Excel, PowerPoint).
Specific Qualifications
- Professional experience with US Legislation and Policy, specifically the Security Assistance Management Manual (SAMM), governing the FMS Program.
- Professional experience with the US Department of Defense (DoD) and Department of State (DoS) structure and organisation responsible for the FMS Program.
- Professional experience with US FMS processes and policy to include Multinational FMS.
- Professional knowledge of the US Military logistics system and the US Military Standard Requisitioning and Issue Procedure (MILSTRIP).
- Professional knowledge or experience with the US DoS Supply and Transportation Systems for FMS.
- Professonal experience with the use of DoD publications for the development of LORs.
- Professional experience and familiarity in the use of the Security Cooperation Information Portal (SCIP)
- Ability to collaborate with a diverse group of stakeholders.
- Ability to negotiate with a variety of interlocutors in an international environment.
LANGUAGE QUALIFICATIONS
- NATO's official languages are English and French. The work of this post requires fluency in English, while working knowledge of French is desirable.
WHAT DO WE OFFER
- Multicultural environment
- Initial three year contract with competitive monthly tax-free salary (subject to Article 19 of the Ottawa agreement on exemption of Taxation)
- Additional benefits for expatriate staff including expatriation and education allowances (where applicable) and additional home leave
- Excellent health coverage
- Great work/life balance
- Generous annual leave of 6 weeks plus official holidays
- Pension Scheme
POST DETAILS
HOW TO APPLY?
All candidates (internal and external) should refer to the FAQs before applying.
NSPA internal candidates must submit additionally their latest completed performance report.
NSPA staff members of the same grade can submit a transfer request till 16 November 2025.
Applications sent via e-mail will be automatically rejected.
All application deadlines are based on the Central European Time (CET) zone.
IMPORTANT NOTES
Qualified redundant NATO civilian candidates of the same grade will be considered in priority.
Interviews are expected to be held approximately six weeks after the application closing date. The Talent Acquisition and Development Office shall let you know in due course the outcome of the screening process.
Moreover, due to the broad interest in NSPA and the large number of potential candidates, telephone or email enquiries cannot be dealt with.
The Agency would appreciate it if addressee countries could provide their support by submitting candidates whose security clearance can be effected (or confirmed) rapidly and who could report for duty as soon as possible after selection.
- Basic monthly salary: EUR 7 599.21, tax free.
HOW TO APPLY?
All candidates (internal and external) should refer to the FAQs before applying.
NSPA internal candidates must submit additionally their latest completed performance report.
NSPA staff members of the same grade can submit a transfer request till 16 November 2025.
Applications sent via e-mail will be automatically rejected.
All application deadlines are based on the Central European Time (CET) zone.
IMPORTANT NOTES
Qualified redundant NATO civilian candidates of the same grade will be considered in priority.
Interviews are expected to be held approximately six weeks after the application closing date. The Talent Acquisition and Development Office shall let you know in due course the outcome of the screening process.
Moreover, due to the broad interest in NSPA and the large number of potential candidates, telephone or email enquiries cannot be dealt with.
The Agency would appreciate it if addressee countries could provide their support by submitting candidates whose security clearance can be effected (or confirmed) rapidly and who could report for duty as soon as possible after selection.
NSPA as an employer values diverse backgrounds and perspectives and is committed to recruiting and retaining a diverse and talented workforce. NSPA welcomes applications of nationals from all Member States and strongly encourages women to apply.
EMPLOYMENT STATUS REQUIREMENT FOR CURRENT MILITARY OR ADMINISTRATION POST HOLDERS:
Please note that if you currently hold a military or administration post, you will be required to decide, in accordance with your national authorities' regulations, whether to retire or resign from your post, or apply for special leave from your national authorities. If you are invited to a preliminary interview, you will be asked to indicate your preference at that time as well.
EMPLOYMENT STATUS REQUIREMENT FOR CURRENT MILITARY OR ADMINISTRATION POST HOLDERS:
Please note that if you currently hold a military or administration post, you will be required to decide, in accordance with your national authorities' regulations, whether to retire or resign from your post, or apply for special leave from your national authorities. If you are invited to a preliminary interview, you will be asked to indicate your preference at that time as well.
IMPORTANT NOTE:
Your application should be submitted in one go and you will not be able to modify your data once submitted.
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Position Number: PF-2
Ref. No.: 2025_00201
Position category: Procurement and Purchasing
Minimum educational level: University degree (Bachelor)
Grade: NATO grade 15:A2
Duty Location:: Luxembourg - Capellen
Who can apply?: NATO Civilian Staff and external candidates who are nationals of a NATO member country are invited to apply.
Deadline: 30 November 2025
Vacancy status: Receiving applications until deadline
