PF-1: Chief of Office (FMS)
Post N° PF-1/ Ref. No 2025_00192
JOB DESCRIPTION - please click here
General Qualifications
- Master's degree in relevant field of study or relevant professional experience.
- Thorough experience in US FMS processes acquired after not less than eight years conducting FMS procurement or support in a managerial position.
- Thorough experience in contractual operations in a sizeable organization, acquired after a minimum of 15 years experience, including a minimum of five at managerial or executive level.
- Thorough experience in providing decisive advice to subordinates, peers, clients and other stakeholders.
- Comprehensive experience in project management.
- Ability to facilitate/present persuasively and negotiate effectively to achieve desired outcomes.
- Ability to multi-task, manage time and work effectively under pressure while producing high-quality products under short-notice deadlines.
- Very good analytical, writing, communication skills and the ability to conduct complex operational, compliance and performance assessments.
- Experience managing FMS cases with the US on behalf of NATO.
- Ability to interact with the US Authorities on high value and complex FMS cases.
- Ability to develop resourceful and effective solutions to problems (including HR), ability to focus team on performance goals and expectations, to track metrics and measure performance, and to engage problems early to mitigate risk and redirect performance.
- Demonstrated ability and experience in creating and developing diverse, inclusive and high performing teams through the application of inclusive leadership principles and practice.
- Sound digital literacy with experience in using office automation systems and software applications, e.g. Microsoft Office Suite (Word, Excel, and PowerPoint).
Specific Qualifications
- Thorough knowledge of of the US Legislation and Policy, especially the Security Assistance Management Manual (SAMM), governing the FMS Program.
- Thorough knowledge of the US DoW and DoS structure and organization responsible for the FMS Program.
- Thorough knowledge of US FMS processes and policy, especially for Multinational FMS.
- Thorough knowledge of the standard clauses and provisions applied in FMS sales and the associated risks and liabilities for the purchaser.
- Good knowledge of the US Military logistics system and especially the US Military Standard Requisitioning and Issue Procedure (MILSTRIP).
- Good knowledge of acquisitions and procurement through Government-to-Government agreements.
- Good knowledge of the weapon systems supported by the Agency.
- Good knowledge or experience with the US DoW Supply and Transportation System.
- Knowledge of the NSPO Procurement Regulations and NSPA procurement prescriptive documents.
- Proficiency in administrative writing in the use of LOR/LOA publications.
- Practical experience and familiarity in the use of the Security Cooperation Information Portal (SCIP)
LANGUAGE QUALIFICATIONS
- NATO's official languages are English and French. The work of this post is mainly conducted in English, therefore fluency in that language is essential and working knowledge of French is desirable.
WHAT DO WE OFFER?
- Multicultural environment
- Initial three year contract with competitive monthly tax-free salary (subject to Article 19 of the Ottawa agreement on exemption of Taxation)
- Additional benefits for expatriate staff including expatriation and education allowances (where applicable) and additional home leave
- Excellent health coverage
- Great work/life balance
- Generous annual leave of 6 weeks plus official holidays
- Pension Scheme
POST DETAILS
HOW TO APPLY?
All candidates (internal and external) should refer to the FAQs before applying.
NSPA internal candidates must submit additionally their latest completed performance report.
NSPA staff members of the same grade can submit a transfer request till 10 January 2026.
Applications sent via e-mail will be automatically rejected.
All application deadlines are based on the Central European Time (CET) zone.
IMPORTANT NOTES
Qualified redundant NATO civilian candidates of the same grade will be considered in priority.
Interviews are expected to be held approximately six weeks after the application closing date. The Talent Acquisition and Development Office shall let you know in due course the outcome of the screening process.
Moreover, due to the broad interest in NSPA and the large number of potential candidates, telephone or email enquiries cannot be dealt with.
The Agency would appreciate it if addressee countries could provide their support by submitting candidates whose security clearance can be effected (or confirmed) rapidly and who could report for duty as soon as possible after selection.
- Basic monthly salary: EUR 11 231,51 tax free - before insurance and pension contributions.
HOW TO APPLY?
All candidates (internal and external) should refer to the FAQs before applying.
NSPA internal candidates must submit additionally their latest completed performance report.
NSPA staff members of the same grade can submit a transfer request till 10 January 2026.
Applications sent via e-mail will be automatically rejected.
All application deadlines are based on the Central European Time (CET) zone.
IMPORTANT NOTES
Qualified redundant NATO civilian candidates of the same grade will be considered in priority.
Interviews are expected to be held approximately six weeks after the application closing date. The Talent Acquisition and Development Office shall let you know in due course the outcome of the screening process.
Moreover, due to the broad interest in NSPA and the large number of potential candidates, telephone or email enquiries cannot be dealt with.
The Agency would appreciate it if addressee countries could provide their support by submitting candidates whose security clearance can be effected (or confirmed) rapidly and who could report for duty as soon as possible after selection.
NSPA as an employer values diverse backgrounds and perspectives and is committed to recruiting and retaining a diverse and talented workforce. NSPA welcomes applications of nationals from all Member States and strongly encourages women to apply.
EMPLOYMENT STATUS REQUIREMENT FOR CURRENT MILITARY OR ADMINISTRATION POST HOLDERS:
Please note that if you currently hold a military or administration post, you will be required to decide, in accordance with your national authorities' regulations, whether to retire or resign from your post, or apply for special leave from your national authorities. If you are invited to a preliminary interview, you will be asked to indicate your preference at that time as well.
EMPLOYMENT STATUS REQUIREMENT FOR CURRENT MILITARY OR ADMINISTRATION POST HOLDERS:
Please note that if you currently hold a military or administration post, you will be required to decide, in accordance with your national authorities' regulations, whether to retire or resign from your post, or apply for special leave from your national authorities. If you are invited to a preliminary interview, you will be asked to indicate your preference at that time as well.
IMPORTANT NOTE:
Your application should be submitted in one go and you will not be able to modify your data once submitted.
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Position Number: PF-1
Ref. No.: 2025_00192
Position category: Procurement and Purchasing
Minimum educational level: University Degree (Master) in relevant field or equivalent experience
Grade: NATO grade 20:A4
Duty Location:: Luxembourg - Capellen
Who can apply?: NATO Civilian Staff and external candidates who are nationals of a NATO member country are invited to apply.
Deadline: 30 January 2026
Vacancy status: Receiving applications until deadline
