OE-41: Chief of Office
Post N° OE-41/ Ref. No 2025_00163
Third publication
Third publication
JOB DESCRIPTION - please click here
- Performing or providing support for workload analysis and forecasting developing justifications and consolidating funding requirements for training, Travel on Duty (TDY), services and other direct costs to the Agency administrative budget and monitoring the use of approved credits.
- Ensuring that financial documents pertaining to the development and execution of administrative budgets are maintained and filed appropriately.
- Performing tasks and investigations as directed by the PM
- Calling meetings of the PM's Office, chairing these in the absence of PM and taking follow-up actions as required.
- Managing assigned resources within the PO in order to ensure compliance with the NSPA Internal Control Framework to include monitoring the effectiveness and efficiency of internal controls related to all functions under the incumbent’s responsibility.
- Managing assigned resources within the PO in order to ensure the implementation of the risk management process and managing the risks raised in their area of responsibility in compliance with NSPA prescriptive documents on Risk Management.
- Coordinating a safe working environment for all staff in their functional area by managing assigned resources in OH&S roles in accordance with NSPA prescriptive documents, while taking necessary steps to raise awareness, maintaining the information flow with the OH&S officer and monitoring OH&S performance standards and instructions as required.
- Broad experience in executive staff position(s) acquired within a national or international organisation
WHAT DO WE OFFER?
- Multicultural environment
- Initial three year contract with competitive monthly tax-free salary (subject to Article 19 of the Ottawa agreement on exemption of Taxation)
- Additional benefits for expatriate staff including expatriation and education allowances (where applicable) and additional home leave
- Excellent health coverage
- Great work/life balance
- Generous annual leave of 30 days plus official holidays
- Pension Scheme
POST DETAILS
HOW TO APPLY?
All candidates (internal and external) should refer to the FAQs before applying.
NSPA internal candidates must submit additionally their latest completed performance report.
NSPA staff members of the same grade can submit a transfer request till 10 November 2025.
Applications sent via e-mail will be automatically rejected.
All application deadlines are based on the Central European Time (CET) zone.
IMPORTANT NOTES
Qualified redundant NATO civilian candidates of the same grade will be considered in priority.
Interviews are expected to be held approximately six weeks after the application closing date. The Talent Acquisition and Development Office shall let you know in due course the outcome of the screening process.
Moreover, due to the broad interest in NSPA and the large number of potential candidates, telephone or email enquiries cannot be dealt with.
The Agency would appreciate it if addressee countries could provide their support by submitting candidates whose security clearance can be effected (or confirmed) rapidly and who could report for duty as soon as possible after selection.
- Basic monthly salary: EUR 9 365.21, tax free.
- This post is deployable. The incumbent of this post may be required to deploy or may be assigned to a remote location, to perform duties (inside or outside a theatre/deployment location) in support of Council approved operations/missions or in support of national or multinational operations/missions authorised by the Agency Supervisory Board of NSPO.
HOW TO APPLY?
All candidates (internal and external) should refer to the FAQs before applying.
NSPA internal candidates must submit additionally their latest completed performance report.
NSPA staff members of the same grade can submit a transfer request till 10 November 2025.
Applications sent via e-mail will be automatically rejected.
All application deadlines are based on the Central European Time (CET) zone.
IMPORTANT NOTES
Qualified redundant NATO civilian candidates of the same grade will be considered in priority.
Interviews are expected to be held approximately six weeks after the application closing date. The Talent Acquisition and Development Office shall let you know in due course the outcome of the screening process.
Moreover, due to the broad interest in NSPA and the large number of potential candidates, telephone or email enquiries cannot be dealt with.
The Agency would appreciate it if addressee countries could provide their support by submitting candidates whose security clearance can be effected (or confirmed) rapidly and who could report for duty as soon as possible after selection.
NSPA as an employer values diverse backgrounds and perspectives and is committed to recruiting and retaining a diverse and talented workforce. NSPA welcomes applications of nationals from all Member States and strongly encourages women to apply.
EMPLOYMENT STATUS REQUIREMENT FOR CURRENT MILITARY OR ADMINISTRATION POST HOLDERS:
Please note that if you currently hold a military or administration post, you will be required to decide, in accordance with your national authorities' regulations, whether to retire or resign from your post, or apply for special leave from your national authorities. If you are invited to a preliminary interview, you will be asked to indicate your preference at that time as well.
EMPLOYMENT STATUS REQUIREMENT FOR CURRENT MILITARY OR ADMINISTRATION POST HOLDERS:
Please note that if you currently hold a military or administration post, you will be required to decide, in accordance with your national authorities' regulations, whether to retire or resign from your post, or apply for special leave from your national authorities. If you are invited to a preliminary interview, you will be asked to indicate your preference at that time as well.
IMPORTANT NOTE:
Your application should be submitted in one go and you will not be able to modify your data once submitted.
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Position Number: OE-41
Ref. No.: 2025_00163
Position category: Planning and Management
Minimum educational level: University degree (Bachelor) or equivalent
Grade: NATO grade 17:A3
Who can apply?: NATO Civilian Staff and external candidates who are nationals of a NATO member country are invited to apply.
Type of project: Current publication
Vacancy status: Receiving applications until deadline
