Post No IS078/ Ref. No 2026_00200

JOB DESCRIPTION  (See link to the full job description in the blue box)

• A Master’s level qualification from a nationally recognised/certified University in a related discipline and 5 years' post-related experience. Acceptable alternatives: Bachelor’s level qualification with 8 years' post related experience, or an equivalent education combined with an appropriate amount of relevant, professional experience. 
• Experience in administration at the senior staff level, acquired in a sizeable and complex organisation. 
• Demonstrated ability and experience in creating and developing diverse, inclusive and high performing teams through the application of inclusive leadership principles and practice. 
• Ability to facilitate/present persuasively to gain buy-in and effective negotiations skills to achieve desired outcomes including business growth. 
• Ability to multi-task, manage time and work effectively under pressure while producing high-quality products under short-notice deadlines. 
• Ability to develop resourceful and effective solutions to problems (including personnel), focus on team performance goals and track metrics to measure performance improvements
• A good understanding of multinational logistics within an operations context. 
• A very broad understanding of modern ICT, with in-depth knowledge of IT/IS networks, Office Information System (OIS) and the SAP ERP concept, ideally within the military environment. 
• A strong experience in deploying and supporting ICT and SAP ERP solutions for remote offices, including all forms of information communication systems, as well as with the provisioning of OIS. 
• Good Knowledge of SAP ERP functionalities related to purchasing and logistics processes.
• NATO's official languages are English and French. The work of this post requires fluency in English, while working knowledge of French is desirable.

WHAT DO WE OFFER?

• Multicultural environment
• Initial three year contract with competitive monthly tax-free salary (subject to Article 19 of the Ottawa agreement on exemption of Taxation)
• Additional benefits for expatriate staff including expatriation and education allowances (where applicable) and additional home leave
• Excellent health coverage
• Great work/life balance
• Generous annual leave of 6 weeks plus official holidays
• Pension Scheme

POST DETAILS

• Basic monthly salary: EUR 11 231.51, tax free - before insurance and pension contributions.
• This post is deployable. The incumbent of this post may be required to deploy or may be assigned to a remote location, to perform duties (inside or outside a theatre/deployment location) in support of Council approved operations/missions or in support of national or multinational operations/missions authorised by the Agency Supervisory Board of NSPO.

HOW TO APPLY?

All candidates (internal and external) should refer to the FAQs before applying.

NSPA internal candidates must submit additionally their latest completed performance report.

NSPA staff members of the same grade can submit a transfer request till 28th October 2026.

Applications sent via e-mail will be automatically rejected.

All application deadlines are based on the Central European Time (CET) zone. 

IMPORTANT NOTES

Qualified redundant NATO civilian candidates of the same grade will be considered in priority.

Interviews are expected to be held approximately six weeks after the application closing date. The Talent Acquisition and Development Office shall let you know in due course the outcome of the screening process.

Moreover, due to the broad interest in NSPA and the large number of potential candidates, telephone or email enquiries cannot be dealt with.

The Agency would appreciate it if addressee countries could provide their support by submitting candidates whose security clearance can be effected (or confirmed) rapidly and who could report for duty as soon as possible after selection.

NSPA as an employer values diverse backgrounds and perspectives and is committed to recruiting and retaining a diverse and talented workforce. NSPA welcomes applications of nationals from all Member States and strongly encourages women to apply.

EMPLOYMENT STATUS REQUIREMENT FOR CURRENT MILITARY OR ADMINISTRATION POST HOLDERS:
Please note that if you currently hold a military or administration post, you will be required to decide, in accordance with your national authorities' regulations, whether to retire or resign from your post, or apply for special leave from your national authorities. If you are invited to a preliminary interview, you will be asked to indicate your preference at that time as well.

IMPORTANT NOTE:
Your application should be submitted in one go and you will not be able to modify your data once submitted.